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Rental Property System from Microsoft and Soft4Spaces
Lease Unit management
Lease Contract Management
Lease Unit management
Lease unit management feature allows the creation of a multilevel unit structure, as well as the expansion and collapsing of a unit tree view. It is possible to have building, floor and unit data, or create even more levels as per your business.
Tenant management
Lease Contract Management
Lease Unit management
Store tenant data: company and contact information, personal data (as per GDPR requirements), bank accounts; separate existing and prospect tenants, track due invoices, debts and payments
Lease Contract Management
Lease Contract Management
Lease Contract Management
Save time creating lease contracts on your branded templates with all the contract data filled in automatically, set up various pricing rules, add multiple services or lease units to one contract, set reminders on contract expirations to the lease contract card and send it over to the tenants directly form the system.
Maintenance Management
Create a recurring maintenance schedule for asset, Planed inspection, elevator checks, and other periodic activities.
Billing and Invoicing
Create invoices for entire properties, or just for a specific service/tenant/lease unit based on charges calculated. Send out invoices automatically in PDF by email directly from the system.
Work Orders Management
Solve property maintenance issues efficiently, track customer's request and plan the works; create work orders, assign responsible employees, set up appointment times, manage status of the orders, prepare a purchase invoice/order if needed, and create sale invoice directly from the work order.
Meter readings
Common Area Maintenance (CAM) Calculation
Tenant self-service portal
Setup meters, build their structure and track meter readings. Assign multiple lease units to one or several meters, set different allocations to distribute those amounts and use import/export for posting the consumption.
Tenant self-service portal
Common Area Maintenance (CAM) Calculation
Tenant self-service portal
Grant tenants' access to the web portal where they can check their contract details, input work orders and track their status, submit turnover/sales entries, download invoices and see payment history
Common Area Maintenance (CAM) Calculation
Common Area Maintenance (CAM) Calculation
Common Area Maintenance (CAM) Calculation
Calculate common area maintenance fees and allocate those amounts to the tenants. Use different allocation methods depending on the type of costs, administration, taxes, maintenance, utilities etc. to create monthly CAM fees and distribute accordingly.
Financial management and accounting
Financial management and accounting
Financial management and accounting
Benefit from integrated financial accounting, create complete building, unit, lease, and tenant records to invoice your clients and manage overdue.
Property reporting and analytics
Financial management and accounting
Financial management and accounting
Enjoy easy access to prepared build-in and PowerBI real time financial and real estate related reporting and statistics. Analyze your data from different sources all in one place by territories, buildings, sites or units as well as detailed rent, lease status, sales and financial report.
Property Lease Sales Management
Financial management and accounting
Property Lease Sales Management
Keep track of existing clients and new sales opportunities with industry dedicated Microsoft Dynamics 365 Sales.